JMRT EXECUTIVE BOARD MEETING
Monday, January 20, 1986
Americana Congress Hotel, Lincoln Room 2:00-5:30 p.m.
Attending
were: Elinor Barrett, Sara Behrman, Cheryl Bernero, Karen Bohrer, Pat Brill, Diane Cimbala, Cynthia Comer,
Donna Cranmer, Anders Dahlgren, Cathy Doyle, David Fiste, Karin Ford, Elaine
Franco, Lilah Gainey, Lucy Heckman, Mary Hicks, Dorice Horne, Kathy Kaldenberg,
Erlene Bishop Killeen, Jim Kopp, Ruth Magnussen, Valerie Platz, Sharman
Prouty, Becky Taylor, Joyce Taylor, Bobbi Walters
President Anders Dahlgren called the meeting
to order at 2:15. He said that members present should try and attend the
meetings of the ALA Strategic Long Range Planning committee and the SRRT
Presidential Candidate's Forum tonight. The voting members of the board were
announced.
A motion to approve the agenda was made by
Bohrer and seconded by Comer. The motion passed.
Killeen motioned that the budget be moved
before the liaison reports. Doyle seconded. The motion passed.
Charlie Robinson of the Baltimore Public
Library was introduced by the President. He made a short speech concerning his
candidacy for the presidency of ALA.
The president called for old business.
SALA--Sharman Prouty--The SALA Committee's first choice for a
reception site is the CUNY grad center, which is within walking distance of
everything.
Archivist's Report--Dorice Horne for
Clarence Toomer--Please see written report.
Social--Lucy Heckman--Called Visage contact
and she said that we'd just have to go somewhere else and wouldn't lose deposit
if Studio 54 did close; clubs provide relocation assistance to groups booked
for dates after a closing. Several entertainment options were discussed.
Killeen suggested we leave this to the committee. Cranmer said it was a fiscal
matter and needed board approval. Bernero asked if we could find an exhibitor
to pick up the cost. Behrman said that entertainment would help break up the
night and that this would not be a center stage event and keep people from
dancing. Walters asked how much vendor support we have now. Cranmer said $500.
We need to get another $500 or sell 35 more tickets to pay for this. Kopp
pointed out that people come to the social to dance, not to see entertainment.
Comer asked if we could get by without additional entertainment. Killeen
commented that people are going to come to expect bizarre things from the
Social. She asked if the committee would be willing to dress in costumes for
the occasion. McAuley commented that the ALA President's Dance is beginning to
be seen as a better deal because it's all dance. Comer inquired if the
committee had looked into entertainment possibilities other than those
suggested by Studio 54. Heckman had investigated other entertainment options,
including winners of a Village Voice sponsored talent contest. Walters asked if
the committee had thought of a publicity plan. Heckman said the 4th of July
theme or "Catch the Fever at Studio 54" were under
consideration.Cranmersuggested that the committee prepare a proposal for the
voting members of the board by March 15th. Killeen objected and moved that the
Social Committee be allowed to spend not more that $300 on entertainment for
the New York JMRT Social without further approval from the Executive
Board.Comer seconded the motion and it passed.
COMMITTEE REPORTS Orientation--Diane Cimbala--Their speaker is set. Vartan
Gregorian of the NYPL will be the
keynote speaker. JMRT members who are also members of other divisions will be
asked to participate in those divisions in the information roundabout section
of the program; contact Karin Ford if you can. Hicks suggested that the JMRT liaisions could also do this.
Barrett will contact them.
Cimbala asked if the program needed a name. Killeen
inquired what Vartan was speaking about. Cimbala said his topic was open.
Killeen suggested that the name could
come from his topic. Cimbala said this might be unfair to other speakers on the
program.
Cranmer inquired if the committee had any expenses.
Cimbala said that none had been encumbered yet.
Minorities Recruitment--Dorice Horne--The
committee is planning for a program in 1987. The committee would like its term
extended and would like to designate a chair-elect to complete the work it has
started. Dahlgren stated that Walters would appoint the committee next year as
President-elect. The concept of a chair elect is a new one and would need to be
referred to the Constitution and Bylaws committee. Comer asked if this would be
a one time matter. Horne said no. Platz commmented that continuity is important
on a committee, she felt much more comfortable in her second year as Grassroots
Grants chair. Dahlgren pointed out that Cognotes and the Scholarship committee
currently follow this practice. Bohrer said that it might be harder to get
people involved and get them to make a commitment for such a long period of
time. Horne said the history of the committee justifies this action. The
committee has had a difficult time maintaining momentum from one year to the
next.
Comer asked if this action could be taken.
Dahlgren said that the reappointment can be made at the Vice-President's
discretion (with Executive Board approval), but the chair-elect issue must go
before the Constitution and Bylaws Committee. Walters asked Magnussen if her
committee could have a report ready by the New York Conference. Magnussen said
they could.
Walters
motioned to refer the matter of the Minorities Recruitment chair-elect to the
Constituiton and Bylaws Committee for study. Doyle seconded. Dahlgren called
for discussion on the motion.
Killeen asked if an informal approach would
work better. Horne said she could work with anything, just as long as she could
keep the committee running. Hicks stated that this problem is not unique to
this committee and should be examinined across the board. Taylor suggested that
the Committee on Governance might be the proper place to study the problem.
There
was a friendly amendment by Bohrer to send the question to the Committee on
Governance, using Minorities Recruitment as an example of the problem. The
implications for the entire committee structure of JMRT will be studied. The
report will be due by the New York Conference. The amendment was accepted.
The motion as amended was voted on and
passed.
Goals and Objectives--Becky Taylor--The
committee is working to carefully review the past goals and objectives and
suggest new ones. It is not too late to suggest changes. Write Becky. Dahlgren
asked if there could be an in-progress draft before the New York Conference.
Taylor said yes. It will be sent with a future President's Memo.
3M/JMRT Professional Development
Grant--Scottie McAuley--The open hearing was a good session. The criteria for
selection of winners was discussed.
Doyle
moved that the criteria for selection be placed on the application form.
Cranmer seconded. Dahlgren called for discussion on the motion.
Bohrer asked what the criteria were. McAuley
read them. Cranmer suggested adding limiting the number of conferences an
applicant has attended. McAuley said that would limit things too much, 3M likes
to have at least 40 applications per year.
The motion passed.
McAuley announced the winners. They were:
Heleni M. Pedersoli (Alabama State University), Cheryl Bernero (University of
Michigan--Ann Arbor), and Elena Carvajal (Dallas Public Library).
Doyle noted that McAuley had recently been
elected Vice President/President Elect of the Virginia Library Assocation. The
Board congratulated McAuley.
Membership Promotion--Mary Hicks--The
committee is working on a revision of the JMRT Committee Preference brochure.
Let Mary know if you have any changes. A new slide show is also in the works.
If you have any JMRT-related slides, drop Mary a line.
The committee has been considering a JMRT pin
planned strictly as a promotion device. Fundraising didn't like the idea, but
the Affiliates Council does, and would like to sell them in their states. To do
this the Membership Committee would need a budget increase of $225.
Samples of the suggested company's work were
passed around the room. Walters asked why the pin would be 2 inches. Hicks
replied that the size of the logo influenced her decision. Platz said she
thought it was too big and that the blue and white color conflicts with the ALA
library logo. Doyle suggested that the detail might not show through well if
the pin were too small. Walters asked-what the company thought. Hicks asked if
the matter should be left to the company's discretion. Cimbala thought that
people would not buy them if they were too big. Killeen asked about the selling
price. Hicks said it would be from $2.50-$3.00, essentially a cost-recovery
pricing.
Comer moved that the Membership Promotion
committee buy 200 pins and charge $2.50-$3.00 for them. The 1 1/2" size is
prefered. Walters seconded. The president called for discussion on the motion.
Gainey said that 200 pins will not be enough
if you include the states. Doyle asked who would have priority on the pins. Hicks
said the Affiliates Council can divide the surplus.
The motion to buy the pins was voted on and
passed.
Scholarship--Jim Kopp--The winner has been
chosen, but has to pass through the ALA Awards committee to make sure they
haven't won another award. This decision will come in February. There were a
low number of applications this year and more publicity is needed. Comer asked
if the scholarship had been listed in the guides to scholarships published by
the College Blue Book, among others. Kopp said this is being done. Behrman
asked why the deadline for this award differed from other JMRT awards. Kopp
said this was to conform with other ALA scholarship awards. Library school
faculty have said this was too early. Dahlgren asked how many applications other
scholarship awards were get-ting, Kopp said he didn't know. Behrman suggested
that this award be announced at the annual conference and the application date
be set back for the next one so more people would apply.
Kopp also suggested that the beginning
student criteria be dropped. Any student, full or part time should be allowed
to apply. Bohrer asked if Ebsco approved the change. Kopp said they did, just
as long as it was at an ALA approved school.
Bohrer moved that the Executive Board endorse
the recommendation to drop the term "beginning" from the criteria for the Ebsco/JMRT
Scholarship. This will be forwarded to the ALA Awards Committee for further
action. The motion was seconded by Killeen. Killeen offered a friendly amendment
that the student must be starting school in the summer or fall after the award
is made. The amendment was accepted by Bohrer. The motion, as amended, was
passed.
Shirley Olofson Award--Karin Ford--Winners
have not been contacted, but three have been selected. A review of last year's
action on the award, including the decision to increase the award to $150 in
1988 and by $10 increments until 1993, was given.
Dahlgren said the award will be presented at
the President's Program and the winners will be introduced at the Membership
Meeting.
Ford also pointed out that a new scrapbook is
needed to replace the present one. Killeen suggested that it travel with the
Booth. Platz said this was not a good idea, because the quality is not
professional. Ford asked if she should send the materials to the archives.
Killeen stated again that the scrapbook should be with the booth to get more
publicity.
Ford suggested taking a small ad in American
Libraries to announce that the various JMRT awards are available. Kopp said
that Ebsco was thinking of this for the Scholarship. Comer said the 3M/JMRT
Professional Grants committee liked the idea, but they would have to check with
3M. Killeen suggested they contact Gainey for advice from Publicity.
Grassroots Grants--Valerie Platz--About 20
people have won awards since the Annual Conference. She has gotten in touch
with all states and tries to keep up contact. She asked if the winners who will
not be able to come to the Annual Conference will be recognized. Dahlgren said
their names will be read. Killeen suggested that Platz could make a report to
the membership. Barrett asked if the Grassroots Grants should also be in the
award advertisment.
Budget--Donna Cranmer--Dahlgren reminded the
board that Beth Hanson needs to know requirements for Exhibitor Support as soon
as possible.
Behrman said that Local Arrangements would be
printing the guidebook that will be distributed at the SALA reception. She
thought more money would be needed beside the money from the exhibitors. She
asked what she could spend. Dahlgren referred her to Beth Hanson. Cranmer asked
how much lead time she would need. She said two months. Killeen asked if there
were other library sources who might be able to provide inexpensive printing.
Cimbala suggested Kinko's. Barrett offered to have her library print the
guidebook.
Killeen returned her director's allocation.
Platz turned in $40 of her allocation. The Affiliates Council allocation is
sufficient. Membership Promotion asked for a $225 increase to $850.
The motion to approve this increase was made
by Killeen and seconded by Doyle. Motion passed.
There being no further changes to the budget,
Killeen moved to approve the budget, noting the changes in the line items for
the Director of Publications, Grassroots Grants and Membership Promotion.
Cranmer seconded. The motion passed.
LIAISON REPORT
Profe sional Ethics--David Fiste--The
committee discussed why liaisons exist in the committee. An article published
in Footnotes will be republished in the professional ethics newsletter. There
was a discussion of how to enforce the code of ethics, this will be transcribed
and attached to the written report.
NEW BUSINESS
LAMA PAS has asked us to co-sponsor a program
entitled "Who Me Discriminate?" This would consist of offering
publicity and asking our members to be facilitators. A motion was made to
cosponsor the program by Cranmer and seconded by Doyle. The motion passed.
Cranmer reminded everyone that she would not
cut checks for conference any later than 3 to 4 weeks before conference.
Doyle moved to adjourn the meeting at 5:13
p.m. Killeen seconded the motion and it passed.
Respectfully submitted,
Catherine Doyle