Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: 9/8/2002


**Committee Name:  Alumni Relations Ad Hoc Committee


**Supervising Board Member:  Joseph Yue, Dora Ho


**Chair, Co-Chairs, Assistant Chairs:  Tanzi Merritt, chair


**Committee members:  Denise Davis, Sara Morris, Catherine Collins, Sarah Robbins


**Committee Charge:  To implement the category of Alumni Membership.


**2002 - 2003 Project Description / Goals: 


  1. To develop the benefits package for alumni members.
  2. To create a plan for recruitment of alumni members.


**Specific Objectives (numbers, tangible end-products): 


  1. To determine the benefits that can be offered to alumni members of NMRT, such as opportunities for mentoring, reviewing resumes, receiving a subscription to Footnotes, and other benefits as they are determined.
  2. To develop a recruitment plan to recruit alumni members to NMRT. This plan will include a web site, and may also include printed materials, such as a brochure, if possible, depending on the budget available.
  3. To develop a welcome package for NMRT alumni members. We will pursue this aspect by working with the Membership Promotion and Relations Committee.
  4. To determine to what extent the committee can be involved in recruitment of alumni members at Mid-Winter and Annual 2003.


Financial Report Section:

Your budget appropriation (see budget)

a. 0

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. Undetermined

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. Undetermined

Difference between budgeted amount and total expenses from above (a-d)

e. Undetermined


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 


I do not anticipate needing vendor support at this time. However, if we are ready for recruitment efforts to begin at Mid-Winter or Annual 2003, we may need to solicit a vendor's support for recruitment materials.


g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)




h. Vendor support received: (From the above list, what if any, has been received?)




Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)


a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 


The committee will need web hosting for a web page for alumni members, and will probably need some support with development of the page, particularly with standards for creating NMRT pages.


b. On-site conference volunteers: (include estimated numbers needed and brief job description)


Undetermined at this time.


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 


Information on the benefits of alumni membership will be posted, when available, to other ALA division and roundtable listservs. A press release for American Libraries and other division and roundtable journals should also be developed.


**Report submitted by:  Tanzi Merritt


**Email address: