Committee Planning Report

NOTE: ** = Required Field


**Type of report being submitted: Committee Planning Report


**Date: October 30, 2002


**Committee Name: 

Speakers Bureau Ad Hoc Committee


**Supervising Board Member: 

Erik Drake


**Chair, Co-Chairs, Assistant Chairs:

Chair: Cynthia Tysick


**Committee members: 

Nance Espinosa and Melanie Stals


**Committee Charge: 

Build and publicize a database of former and current NMRT members who are willing to speak about ALA, NMRT and topics of interest to new members. The committee is also charged with exploring NMRT-sponsored regional continuing education. The committee will investigate the need and mechanism to coordinate other speakers bureau within ALA.


**2002 - 2003 Project Description / Goals: 

Prepare and present a proposal to the executive board to either move the Speakers Bureau to a standing committee or disband it. Verify entries currently in the database. Redesign the user interface. Redesign the form, working with the web committee, to allow direct entry into the database. Identify ways to publicize the need for speakers. Identify a way to collect usage statistics and overall user satisfaction with the project. Begin locating and/or developing tips/tutorials for potential speakers and event planners.


**Specific Objectives (numbers, tangible end-products):

  • Prepare and present a status proposal to the executive board at Midwinter.
  • Contact all current entries to verify their information and willingness to be a speaker.
  • Meet with the web committee to work on a web-to-database Speakers Bureau site that would not require human, behind-the-scenes updating.
  • Redesign the web site based on meeting with web committee.
  • Write an article for American Libraries to advertise the Speakers Bureau and call for participants.
  • Meet with the Alumni committee and ask them to promote the Speakers Bureau to their members.



Financial Report Section:

Your budget appropriation (see budget)

a. 0

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 0

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 0

Difference between budgeted amount and total expenses from above (a-d)

e. 0


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 



g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)



h. Vendor support received: (From the above list, what if any, has been received?)



Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with web page creation, web form creation, web database, web database, scripting, etc): 

Web page hosting, web databases, web form creation (right now the form information goes to a cgi script and must be manually entered into the database, we need an asp type form instead).


b. On-site conference volunteers: (include estimated numbers needed and brief job description)



c. Publicity planned for the committee (posting to other discussion lists, official press release for web page, etc.): 

Publicize the Speakers Bureau via a brief article in American Libraries. Other creative advertise to be developed by member of the committee during the spring for rollout in the summer.


**Report submitted by:  Cindi Tysick


**Email address:  cat2@buffalo.edu