Committee Planning Report

NOTE: ** = Required Field

 

 

**Type of report being submitted: Committee Planning Report

 

**Date: 09/05/02

 

**Committee Name:  Orientation Committee

 

**Supervising Board Member:  Nadine Flores

 

**Chair, Co-Chairs, Assistant Chairs:  Michelle Turvey, co-chair; Bill Modrow, assistant chair

 

**Committee members: 

Sarah English, Amy Gonzalez Ferguson, Jason Martin, Heather McClure, Wanda Rivero, Janet Tom, Kara Whatley

 

**Committee Charge: 

The Orientation Committee plans and conducts orientation programs at the Midwinter and the Annual Conference. The orientation will include an introduction to ALA, NMRT, the conference, the exhibits, and the host city. The program promotes the ALA conference theme and provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.

 

**2002 - 2003 Project Description / Goals: 

Conduct successful Midwinter and Annual conference orientation programs

 

**Specific Objectives (numbers, tangible end-products): 

 

·        Establish contact and work closely with Local Arrangements Committee in order to obtain local information (places to eat, transportation, things to see, etc.) to be included on Orientation web pages

 

·        Review and refine conference tips for inclusion on Orientation web pages

 

·        Complete vendor request form from Exhibitor Contact and Relations Committee for bags 

 

·        Establish contact with ALA staff liaison to ease creation of orientation packets and the receiving of information from divisions and roundtables.

 

·        Secure speakers by working with Liaison Coordination and Support Committee

 

·        Write introductions for various speakers

 

·        Work closely with Publicity Committee after agendas are finalized

 

·        Confirm program rooms and review details once finalized

 

·        Meet committee at Midwinter and Annual to stuff orientation packets before programs

 

Financial Report Section:

Your budget appropriation (see budget)

a. 515

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 0

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 0

Difference between budgeted amount and total expenses from above (a-d)

e. 0

 

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 

Bags donated by EBSCO for program attendees

 

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

Bags for materials for participants for both Midwinter and Annual

 

h. Vendor support received: (From the above list, what if any, has been received?)

None as of yet

                                                     

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

  • Content from Local Arrangements Committees
  • Orientations Committee member has volunteered to handle the HTML coding

 

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

Committee members needed to stuff bags and collate information from ALA divisions and roundtables

 

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 

·        Work with Publicity Committee to promote programs once agendas are finalized

·        Write articles for Footnotes

·        Include information on orientation in American Libraries

·        Publicize Orientations Committee Web page

·        Promote event on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.)

 

**Report submitted by:  Michelle Turvey

 

**Email address:  mrt428f@smsu.edu